How do I run a sales tax report?
There are two ways to gather sales tax amounts. Please read through both and decide which way is accurate for your business.
Sales Tax amounts based on the amount of sales tax you actually collected for a time period.
Choosing "View" will let you view information. Choosing "Run" will help you run a certain date range (this will be starting the last date you last ran this report up until today) and also mark those transactions to indicate you have paid sales tax for that transaction. The next time you "run" sales tax report, those transactions will not be included once you mark them. If you want a different date range, choose "view" and then you can do a manual find (instructions below) to find an exact date range you would like to deal with. "Run" works best if you run the report consistently on a certain day each tax period.
OD Link will show you the transactions in the background (1) and ask you if you want to mark them (2). OD Link auto-populates the year and quarter as an identifier. If you want to change that, you can type something else in the box. Each time you run sales tax and mark transactions, make sure you use a unique identifier.
The window blanks out and allows you to search any field. You will most likely want to search a certain date range.
If you want to search for only transactions that have no flag and need to be paid, you can enter the date range you want and also insert a "=" symbol in the tax paid field and that will narrow your search down to only transactions that have no tax paid flag. The "=" means that you want to only see records that are blank in that field. The reverse of this is to enter a * character in the tax paid field and you will get only transactions that have a value in that field.
The most efficient way to use OD Link's sales tax feature is to run this report at the end of each month/quarter/year depending on how often you pay sales tax. Run it and mark it each time. If you do it that way, you never have to do any manual "searches" or manual "marking" of records.
With this report OD Link only pulls records where the patient has actually paid their balance including sales tax and you owe that balance to IRS. So if a patient pays their balance six months down the road, that transaction will not be included in your sales tax report until it is paid by the patient.
Sales Tax Report based on sales tax charged for a certain date range. The following steps will show you how to pull a report of all tax that has been charged in a transaction for a certain time period.
From the toolbar choose Find
Remember that this manual way of finding sales tax charged for a certain time period does not mark the transactions in any way as being paid. You are simply finding the sales tax you charged and then turning around and paying the IRS that amount for that date range.